The Care and Handling of Objects

Twelve illustrated ways to prevent damaging works of art
Robert Hauser,  Conservator

The word “care” here denotes “attention to detail” and the word “handling” is defined as the “skillful or artful management of physical things”. The care and handling of works of art require knowledge about the condition and materials that objects are made of. It requires planning ahead for all aspects of the process (i.e. environment, insurance, packing, photography, security, storage, supplies, etc.).

This article shares with our readers some of the common mistakes made when handling objects. The following twelve descriptions and illustrations review unsafe care and handling practices contrasted with alternative methods for the safe care and handling of objects. (Download PDF version)


1. Dirty hands have natural oils and grime that can stain and corrode materials. “Wash hands and limit handling and/or wear gloves that provide for safe handling.”  

Image of fingerprint

2. Prolonged exposure to excessive temperatures and humidity can promote mold, physical and chemical damage. “Avoid storing and exhibiting objects in hot attics and humid basements and bathrooms.”

Illustration of man holding umbrella

 3. Continual exposure of light- sensitive objects to daylight and artificial light can fade colors and desiccate organic materials. “Reduce all types and levels of light exposure by using products that can shade, diffuse and filter ultraviolet, visible and  infrared  sources. On a sunny day watch for light strikes on objects that over time can cause damage”.

Illustration of the sun

4. Pest and insect infestations can decompose and stain materials. “Materials stored out of sight and mind should not be assumed safe. Periodic inspection of stored materials is the best prevention against infestations. Work with  pest and insect control professionals who have experience with safely eradicating infestations”.   

Illustration of bug

5. Be aware that your four legged pet if given a chance may want to chew, scratch or jump on  a valued  treasure. “Be vigilant and keep your treasures away from damaging claws, teeth and wagging tailsDisplay or store objects at a safe distance they cannot reach.”

Illustration of a cat

 6. Routine housecleaning can put many objects in “harm’s way” that attention to detail can prevent. “When using a vacuum cleaner be careful that it doesn’t collide with and dent furniture or drag and tear an expensive rug. Be cautious of spray bottle cleaning solutions that may contain chemicals that could react with and damage objects. Understand the limitations and use of cleaning products and that no product is meant to clean all things.”

Photo of spray bottle

 7. Avoid placing an object “just for now” in a temporary location without considering the potential risks. “The consequences of a decision made while distracted  can result in the object becoming damaged. It is common in these circumstances to forget about the location of an object and back into it with your elbow.”

Photograph of man's elbow bumping vase

8. When leaning over an object  be aware of what is in your shirt or suit pocket and how the contents might be a hazard to the object being examined. “ A  pointed pencil in a pocket or behind an ear or loose eyeglasses could fall and puncture or stain a print, painting, photograph, etc.”

Photgraph of man's shirt pocket with pencils and tools

9. The removal of a book from a shelf of books is usually done incorrectly by placing a finger at the head or top of the spine and pulling and dragging the book off the shelf causing the top of the spine to tear and  pull away from the text block. “ A safer method involves placing your thumb and finger around the middle of the spine and lifting the book off the shelf while supporting the bottom of the book with the other hand. In some instances it is necessary to slightly push back with your fingers the two adjoining books in order to gain access to the middle of the spine of the book being remove”. 

Photo of person removing book from shelf

10. When hanging a picture many factors have to be considered to prevent the picture from falling off the wall. “Understand the condition and weight of the picture and the type of wall involved to determine the proper hardware and method of attachment to be used on the back of the picture and on the wall.”

Illustration of picture hook

 11. One of the most dangerous moments in the life of a work of art is when it is being moved. “When moving an object all contingencies must be planned. The condition of the object needs to be considered before handling. Should the object first be wrapped and placed in a carrier before moving? The use of two hands is usually best. Are other people needed?  If more people are involved be sure there is agreement about who is doing what, when and how. Does everyone understand the purpose of the move and has the final destination been prepared for safely accepting the object?”.

Illustration of man carrying a  model of sailboat

12. When careful handling and exhibiting of objects are followed accidents are less likely to happen. Likewise, careless handling and “showing off” your priceless objects to friends, colleagues and strangers can put your objects at risk. “During these moments a wedding ring might chip a porcelain vase, a glass of red wine might be spilled on a print, a pointing finger might puncture a brittle canvas, an uninvited guest might be up to mischief and add graffito to a valuable painting”.

Mona Lisa Image with marker mustache

Summary

These twelve care and handling examples are only a few among  potentially hundreds that could be considered. The purpose of this article has been to describe unsafe and safe care and handling practices and  not the actual treatment of works of art.  To learn more about preservation and treatment approaches please refer to the selected resources.

The care and handling terms are from The American Heritage Dictionary, 1970.
 

Selected Resources

Bibliography

Arnold, Ken
Caring for Your Collectibles: How to Preserve Your Old and New Treasures.
Krause Publications,  WI. (1996).

Clapp, Anne
Curatorial Care of Works of Art on Paper, Intermuseum Conservation Center.
Nick Lyons Books, New York, N.Y. (1987).

Huntley, Simpson
Sotheby’s Caring for Antiques.
Simon and Schuster, New York, N.Y. (1992).

Keck, Caroline
How to Take Care of Your Pictures.
Museum of Modern Art and The Brooklyn Museum, New York, N.Y. (1965).

Laise, Kristen
Heritage Health Index Report: A Public Trust at Risk.
Heritage Preservation and Institute of Museum and Library Services (2005).

Landry, Gregory
Caring for Your Collection.
Winterthur Museum, University Press of New England (2000).

Long, Jane/ Richard
Careing for Your Family Treasures.
Preservation Heritage, Harry Abrams, Inc. New York, N.Y. (1992).

MacLeish, Bruce
The Care of Antiques and Historical Collections.
American Association for State and Local History, Nashville, Tennessee (1990).

Miller, Judith / Mitchell Beazley
Care and Repair of Antiques & Collectables.
Reed International Books, London, England (1997).

Odegaard, Nancy
A Guide to Handling Anthropological Museum Collections.
Western Association for Art Conservation (1991).

Rollins, Onie
The Winterthur Guide to Caring for Your Collection.
Winterthur Decorative Arts Series, University Press of New England (2000).

Shelley, Marjorie.
The Care and Handling of Art Objects: Practices in The Metropolitan Museum of Art.
Harry Abrams, Inc. New York, N.Y. (1996).

Schultz, Arthur.
Caring For Your Collections.
National Institute for the Conservation of Cultural Property, Harry Abrams, New York, N.Y. (1992).

Snyder, Jill
Caring for Your Art: A Guide for Artists, Collectors, Galleries and Art Institutions.
Allworth Press, New York, N.Y. (1996).

Stout, George
The Care of Pictures.
Dover Publications, New York, N.Y. (1997).

Williams, D. / Jaggar, L.
Saving Stuff: How to Care for and Preserve Your Collectibles and  Heirlooms.
Smithsonian Institute and Fireside Publications (2005).
 

Organizations

American Institute for Conservation: www.conservation-us.org
American Association for State and Local History: www.aaslh.org
Canadian Conservation Institute: www.cci-icc.gc.ca 
Getty Conservation Institute: www.getty.edu
Heritage Preservation: www.heritagepreservation.org
Library of Congress: http://www.loc.gov/preservation
National Center for Preservation Technology and Training: www.ncptt.nps.gov
National Park Service: www.nps.gov/hfc/conservation
New England Conservation Association: www.neconservationassociation.org
New England Museum Association: www.nemanet.org
Northeast Document Conservation Center: www.nedcc.org
Regional Alliance for Preservation: www.rap-arcc.org
Williamstown Art Conservation Center: www.williamstownart.org
 

Suppliers

Archival Products: www.archival.com
Archivart: www.archivart.com
Conservation Resources: www.conservationresources.com
Gaylord: www.gaylord.com
Hollinger Corporation: www.hollingercorp.com
Hollinger Metal Edge: www.hollingermetaledge.com
Light Impressions: www.lightimpressionsdirect.com
University Products: www.universityproducts.com
Talas: www.talasonline.com
 

The term “archival quality” infers that the most appropriate materials and best care practices will be used in promoting the preservation of an object. For further definitions refer to: The Society of American Archivists “Glossary of Archival Terminology.” www.archivists.org

(Special thanks to the following people for their assistance with this article: Herb Andrews, Jordan Berson, Rudolf Riefstahl, Anne Booth.)